Fleet Operations Trainer Job Description

Before the detail, here's the challenge you'd help us solve. We build the embodied intelligence that moves real vehicles safely, and the ecosystem a billion machines will run on in the future. Very few people in AI can say this. Every role here, whatever the team, plugs into that. Here’s what this particular role covers. 🛠️ About our Fleet Operations Team Our Fleet Operations Team is responsible for maintaining the safety, performance, and operational readiness of Wayve's autonomous vehicle fleet — from routine servicing and diagnostics to urgent repairs and vehicle readiness for high-visibility events. The team keeps our fleet in peak condition to support testing, demonstrations, and real-world deployment, working closely with engineering, drivers, and operations teams to keep autonomy moving forward, every single day. 🧠 Your day-to-day If you're passionate about quality and continuous improvement, this role offers the opportunity to ensure the effectiveness of training programs, materials and delivery methods, while working closely with teams to uphold operating standards and support professional development. 🧩 What you’ll be working on - Monitor and evaluate the effectiveness of training programs and make recommendations for improvements. - Maintain training records and ensure compliance with company policies and legal requirements. - Conduct regular assessments of operating standards across teams and individuals to ensure they meet quality standards and objectives. - Develop and maintain training materials, including manuals, presentations, and online resources. - Collaborate with subject matter experts to identify areas for improvement in training content, delivery and operating standards. - Monitor and analyse training metrics to identify trends and opportunities for improvement. - Develop and oversee the implementation of quality assurance processes for training programs and operating standards. - In conjunction with Team Leads, assist with staff professional development and course completion. - Interact with cross-functional stakeholders to understand training requirements for future business needs e.g. growth of commercial operations. 🙌 You should apply if Essential: - You hold a full, clean Japan driving licence, with at least 8 years' driving experience (mainly in Japan), and no blameworthy insurance claims in the past three years. - You remain calm and controlled in a pressured environment. - You take feedback on board and learn from mistakes, with a growth mindset toward your own development. - You enjoy working with people and thrive in a team environment. - You know how to manage your wellbeing, including fatigue and stress, with proven personal strategies. - You have proven experience as a team coordinator or similar role. - You have strong leadership and communication skills — 1:1, with your team, and with stakeholders upward and laterally. - You can work under pressure and manage multiple priorities, with excellent problem-solving skills and attention to detail. - You're proficient in Google Workspace or Microsoft Office. - You have excellent written and verbal communication, time management and organisational skills. - You're fluent in Japanese and English. Desirable: - A recognised Assessor qualification. - A qualified Vehicle Safety Operator with a current qualification. - A recognised Quality Assurance qualification. Additional requirements: - Available to work full-time, on-site at our Tokyo office, 5 days a week. - All applicants are required to disclose any second job as part of the application process. - All applications are subject to a health check before/after. - Employment is contingent on passing training, pre-employment checks and ongoing drug/alcohol testing, per our policy. You'll be tested for drugs and alcohol during your onsite interview. 🌱 Not ticking every box? That’s totally okay! If you’re passionate about autonomy and keen to learn, we encourage you to apply even if you don’t meet every requirement. More about Wayve: 🚀 Wayve is building the leading AI platform for autonomous driving. We are pioneering an end to end AI approach that enables vehicles to learn directly from real world experience, developing the ability to adapt, generalise and improve at scale. Instead of relying on hand coded rules or pre mapped environments, our AI Driver learns to drive by understanding the world around it. The result is technology that navigates complex urban environments with intelligence, precision and natural flow, unlocking meaningful advances in both safety and efficiency. We believe autonomy represents a once in a generation transformation in how people and goods move, comparable to the shift from horses to cars, and from human driven vehicles to intelligent machines. Our ambition is to make autonomy universal. Wayve’s mapless and hardware agnostic AI platform integrates with global OEM partners, enabling continuous software evolution and unlocking advanced levels of automation from L2 plus through to L4 as our core AI model scales. In a race increasingly defined by intelligence and real world learning, Wayve is taking a distinct approach, building a generalisable driving intelligence that can power any vehicle, anywhere. By combining embodied AI with scalable deployment, we are creating technology that can be shaped to each OEM brand and driver experience, accelerating the transition to a safer, more intelligent future of mobility. 🔍 The Interview Process: Our process is clear and respectful of your time: - Recruiter Interview (30 mins, online) - Driving Test and Written Test (Performed at Yokohama Driving School) - On-site Interview (60 mins, Yokohama Office) - Final interview: mission & values alignment (60 mins, online) We’ll always explain the format and work around your availability. What’s in it for you: 💰 Salaries benchmarked against the market annually 📈 Meaningful equity, sharing in the ownership and long term success of Wayve ✈️ Relocation support and visa sponsorship where applicable 📚 Learning and development budgets with support for training, conferences and growth 🩺 Comprehensive benefits including health insurance, dental, enhanced maternity and paternity leave, retirement or pension where applicable, access to therapists, wellbeing partnerships, team socials and more 🤝 Inclusive & Fair Recruitment At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding), or any other basis protected by applicable law. Wayve is committed to providing a fair and respectful recruitment process for all candidates, free from harassment and discrimination. The Company has zero tolerance for sexual harassment against job applicants or similar individuals. - All communications relating to recruitment activities are conducted through the Company's recruitment system or using an email address with the Company's domain. Employees do not use their personal email addresses or social media accounts for recruitment-related communications. - Employees do not engage in private communications unrelated to recruitment activities, invite applicants to private meals, request or seek a personal or romantic relationship, or otherwise initiate private contact with applicants. - Sexual remarks or conduct, physical contact, questions concerning sexual matters, and any other conduct constituting harassment are prohibited. If you have any concerns, you can contact our consultation desk at peoplepartners@wayve.ai. All consultations are treated with strict confidentiality, your privacy will be protected, and no one will be subject to any disadvantageous treatment for raising a concern or cooperating with an inquiry. If you require any accommodations during the interview process, let us know. Learn more at Careers at Wayve https://wayve.ai/careers/ and Values at Wayve https://wayve.ai/careers/. DISCLAIMER: We won't ask about marriage, pregnancy, care responsibilities or disabilities in our job ads or interviews. We do collect this information via an optional DEI Monitoring form to help us identify and improve areas of our hiring process. A quick, honest note before you apply. Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one. If that sounds like the kind of problem you want to spend your time on, we’d really like to hear from you. At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. For more information visit Careers at Wayve. https://wayve.ai/careers/ To learn more about what drives us, visit Values at Wayve https://wayve.ai/careers/ DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.