Associate Facilities Coordinator (R6110)

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube. What you'll do: Greet and assist visitors, ensuring a positive and professional first impression  Manage emails and general inquiries, routing as appropriate  Coordinate visitor access, badging, and check-in processes  Maintain office organization, cleanliness, and readiness at all times  Schedule meetings and manage conference room bookings  Support office operations including mail distribution, deliveries, and supply inventory  Coordinate with vendors and service providers as needed  Partner with Facilities, IT, and Security teams to support workplace needs  Maintain accurate records and handle sensitive information with discretion Required qualifications: Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred)  1–3 years of experience in a front desk, receptionist, or administrative role  Strong verbal and written communication skills  Proficiency in Microsoft Office or Google Workspace  Ability to multitask and prioritize in a fast-paced environment  Strong organizational skills and attention to detail  Professional demeanor with a customer-service mindset Preferred qualifications: Experience in a corporate or high-growth blended manufacturing/office environment  Familiarity with visitor management systems (Envoy)  Experience supporting facilities or office operations  Basic knowledge of access control and office security protocols  Experience coordinating vendors, deliveries, and events  Strong problem-solving skills and ability to work independently Work environment: This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and requires consistent presence during posted hours. Full-time regular employee offer package: Pay within range listed + Bonus + Benefits + Equity Temporary employee offer package: Pay within range listed above + temporary benefits package (applicable after 60 days of employment) Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information. ### Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.